5334 Policy – Vacation — Annual (Twelve-Month), Nonrepresented Classified Employees

Annual (twelve-month) non-represented (non-exempt) employees shall earn vacation, exclusive of holidays, as follows:

 

1-4 years of service …………… 13 days per year

5-9 years of service …………… 15 days per year

10-14 years of service ………… 20 days per year

15-19 years of service ………… 21 days per year

20+ years of service …………… 22 days per year

21+ years of service …………… 24 days per year

Years of service are computed based upon an employee’s anniversary or hire date.  Employees may receive service credit for related experience in the same or similar position in the district or at other school districts in the state of Washington, as provided by state law.

Vacation leave for annual (twelve-month), part-time (less than 1.00 FTE) employees shall be computed on a pro rata basis.

For employees working in a vacation-eligible position prior to July 1, 2016, vacation days may not be accumulated in an amount exceeding two (2) times the employee’s annual entitlement.  Excess vacation days shall be lost.  A carryover of more than two (2) times the employee’s annual entitlement may be permitted in unusual circumstances with the express written consent of the superintendent or designee.

For employees covered in this policy and who were hired or began work in a vacation-eligible position after June 30, 2016, vacation days may not be accumulated in an amount to exceed forty (40) days.   A carryover of more than forty (40) days may be permitted in unusual circumstances with the express written consent of the superintendent or designee.

Vacation leave must be approved in advance by the employee’s immediate supervisor.  Leave may be granted or denied consistent with the operational needs of the district, as determined by the district at the district’s discretion.

For employees working in a vacation-eligible position prior to July 1, 2016, unused vacation will be compensated upon termination/retirement/death at the then-applicable salary rate, e.g., 1/260th for annual (twelve-month), non-represented classified employees, to the extent consistent with law and without causing the district a financial penalty.

For employees covered in this policy who were hired or began work in a vacation-eligible position after June 30, 2016, unused vacation days may be compensated up to a maximum of thirty (30) days upon termination/retirement/death at the then-applicable salary rate, e.g., 1/260th for annual (twelve-month), non-represented classified employees, to the extent consistent with law and without causing the district a financial penalty.

When a situation arises while an employee is on paid vacation leave for which the employee is entitled to other leave (e.g., illness, injury, bereavement), the employee may be granted such leave, in lieu of the approved vacation leave, provided that the employee submits a request and supporting documentation acceptable to the district within fourteen (14) days after returning to work.  Such request shall indicate the type of leave requested and the circumstances requiring change in leave status.

Approved By: Greg Baker
Adopted: 02/23/95; 05/08/08
Revised: 06/20/16
Approved: Superintendent Approved
Legal References: Content
 

AGO 1976 No. 10   Accumulation of sick leave while on leave

RCW 28A.400.300  Hiring and discharging of employees – Written leave policies – Seniority and leave benefits of employees transferring between school districts and other educational employers.

WAC 415-108-510  Treatment of cash payments made in lieu of unused leave—First-in-first-out account method for determining when leave earned—Forms of leave deemed excess compensation—Conversions

WAC 415-112-415  Are cash-outs for annual leave and personal leave included in earnable compensation and/or average final compensation?