3520 Procedure – Student Fees, Fines, Tuitions and Charges

Student fee schedules for individual buildings must be approved on an annual basis. Each building shall submit a report to the Superintendent at the time of their budget request with a list of all student fees to be collected the following school year. The schedule shall indicate the nature of the fee, the type and number of students affected, the amount of the fee, and any change in the amount from the previous year.

In establishing fees for classes, the following guidelines shall be used:

A. A fee may be collected for any program in which the resultant product is in excess of minimum requirements and, at the student’s option, becomes the personal property of the student. Fees may not exceed the cost of the materials. The district shall furnish materials for those introductory units of instruction where a student is acquiring the fundamental skills for the course. A student must be able to obtain the highest grade offered for the course without being required to purchase extra materials.

B. Class registration literature shall describe fees for each class or activity and the process for obtaining a waiver or fee reduction.

C. A reasonable fee, not to exceed the actual annual maintenance cost, for the use of musical instruments and uniforms owned or rented by the district may be collected.

D. Students may be required to furnish personal or consumable items including pencils, paper, erasers, notebooks.

E. A fee may be collected for a unit of instruction where the activity necessitates the use of facilities not available on the school premises, and participation in the course is optional on the part of the student. A waiver or fee reduction need not be offered for such activities.

F. A fee may be collected from students and non-students as a condition for attendance at any optional non-credit extracurricular event or activities which are of a cultural, social, recreational, or athletic nature.

G. Security deposits for the return of materials or equipment may be collected. Provisions shall be made to return the deposit when the student returns the item at the conclusion of the school term.

H. A fee may be collected for personal physical education and athletic equipment, apparel and towels or towel service. However, any student may provide his/her own if it meets reasonable requirements and standards relating to health and safety.

I.  In addition to its free half-day kindergarten program offerings, the District may offer full-day kindergarten programs with variable rate tuition based upon the financial ability of parents/guardians to pay tuition charges. Students whose families are unable according to District criteria to pay the charges for the second half day of full-day kindergarten may receive a reduction or waiver of such charges.

Fees shall not be levied for:

A. Field trips required as part of a basic educational program or course where a student is acquiring the fundamental skills for the course or where a student would not be able to obtain the highest grade offered for the course without participating in the field trip.

B. Textbooks (non-consumable) which are designated as basic instructional material for a course of study.

C. Instructional costs for necessary staff employed in any course of educational program.

Fee waivers and reductions shall be granted to students whose families would have difficulty paying by reason of their low income. The USDA Child Nutrition Program guidelines shall be used to determine qualification for a fee waiver or reduction.

Fines or damage charges may be levied for lost textbooks, library books or equipment. In the event the student does not make proper restitution, grades, transcripts and/or diplomas will be withheld. A student may make restitution through a voluntary work program. If a student has transferred to another school that has requested the student’s records without paying an outstanding fine or fee, only records pertaining to the student’s academic performance, special placement, immunization history, and discipline actions shall be sent to the enrolling school. This information shall be communicated to the enrolling district within two days and the confirming records shall be sent as soon as possible. The official transcript will not be sent until the outstanding fee or fine is discharged. The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine.

A charge for lost or damaged materials or equipment may be appealed to the building principal. The building principal’s decision may be appealed to the superintendent. Care shall be exercised by advising students and their parents, in writing, regarding the nature of the damages, how restitution may be made, and how a student or his/her parents may request a hearing.

All fees shall be deposited with the business office on a regular basis. Where determined applicable, the respective departments and school shall be credited by the amount of their deposit.

Adopted: 04/04/96
Revised: 04/23/09