4200 Procedure – Safe and Orderly Learning Environment

Visitors

The following guidelines are established to permit parents/guardians or visitors to observe the educational program with minimal disruption:

A. All visitors must register at the office upon their arrival at school and wear the identification provided;

B. Visitors whose purpose is to influence or solicit students or staff will not be permitted on the school grounds unless the visit furthers the educational program of the district. Military recruiters will be provided the same opportunities to meet with students as higher education and employer representatives;

C. If the visitor wishes to observe a classroom, the time will be arranged after the principal has conferred with the teacher;

D. If the purpose of the classroom visitation is to observe learning and teaching activities, the visitor may be asked to confer with the teacher before or after the observation to enhance understanding of the activities;

E. Visitors will not use equipment to record classroom activities unless the administrator or teacher has given specific permission;

F. The principal may withhold approval if particular events such as testing would be adversely affected by a visit. Similarly, if a visitor’s presence becomes disruptive, the principal may withdraw approval. In either case, the principal will give reasons for the action; and

G. If a dispute arises regarding limitations upon or withholding of approval for visits:

  1. The visitor will first discuss the matter with the principal;
  2. If it is not satisfactorily resolved, the visitor may request a meeting with the superintendent or designee. The latter shall meet with the visitor, investigate the dispute and render a written decision, which shall be final, subject only to the citizen’s right to raise an issue in open meeting at a regular session of the board.
  3. If the principal or designee determines that the visitor should be ordered to leave the campus or have his/her future access restricted, the principal or designee shall attempt to communicate that information to the visitor in person or by telephone. Following an attempt at oral communication, the principal or designee may issue a trespass notice in written form.

H. Students visiting from other schools during school hours must be accompanied by a parent/guardian or have parent/guardian permission, and have made prior arrangements with school administration.

The superintendent or designee will promptly meet with the visitor, investigate the dispute and render a written decision. The written decision will indicate that the visitor may appeal to the board to review the limitations imposed.

 

Disruption at District or School Activities

The following guidelines are suggested as basic security measures to prevent/reduce disruptive activities in the district or schools:

A. All visitors are required to check into the office upon entering a school building or district office. All entrances must be posted;

B. Staff members should wear their employee ID badges and are responsible for monitoring hallways and playgrounds during the school day. Unfamiliar persons are to be directed/escorted to the office;

C. A visitor’s badge with the current date should be worn conspicuously.

D. Written guidelines pertaining to rights of noncustodial parents should be readily accessible to direct staff about what to do if a noncustodial parent shows up demanding to:

    1. Meet with the teacher of his/her child;
    2. Visit with his/her child; or
    3. Remove his/her child from the school premises.

E. If a visitor is under the influence of alcohol or drugs, is committing a disruptive act or invites another person to do so, the staff member will exercise the right to order the visitor off school or district premises. If the visitor fails to comply, the staff member will contact the main office which may, in turn, report the disturbance to a law enforcement officer.

 

 

Adopted: 07/16/09; 03/14/13; 06/27/13; 11/28/16
Revised: 11/28/16