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6215 Procedure – Voucher Certification and Approval

All claims against a school district must be pre-audited by the auditing officer and certified by the district’s auditing officer or delegate. In the auditing officer’s absence or at the direction of the auditing officer, the responsibilities of the auditing officer are delegated to the director, business services. In the absence of the auditing officer and all listed delegates, the superintendent may delegate the responsibilities of the auditing officer to another qualified individual.

This certification may be made on each individual claim voucher or, subject to the acceptance and approval of the board, a blanket voucher certification may be used so long as it indicates the particular vouchers so certified. The use of a blanket certification in no way relieves the auditing officer of responsibility and liability for each individual voucher so certified. The certification must be signed and dated by the auditing officer or a delegate. For all claims, except expense reimbursement claims certified by officers or employees (see employee travel procedures), the certification must include the following language:

I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Bellingham School District No. 501 and that I am authorized to authenticate and certify to said claim.

The auditing officer’s certification for employee/officer expense reimbursement claims must include the following language:

I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is a just, due and unpaid obligation against Bellingham School District No. 501 and that I am authorized to authenticate and certify to said claim.

To indicate board approval for payment of those vouchers audited and certified by the auditing officer, the minutes of the governing body will provide details as required by the Office of Superintendent Accounting Manual.

Adopted: 01/26/18
Revised: 11/07/18