Facility Rentals in Bellingham Public Schools

Bellingham Public School facilities are provided by the public and should be made available to the community for use when practical and such use does not conflict with the operations of the district. District-sponsored activities, including curricular and co-curricular functions, retain first priority in use of facilities. Authorization for use of school facilities will not be considered as endorsement or approval of the activity, group or organization.

Facility rental information

Policy 4260 – Use of School Facilities

Terms and Conditions of Community Facility Use

Facility availability (powered by Tandem) 

Bellingham Public Schools Calendar 

Facility non-use days:

      • Martin Luther King, Jr. Day
      • Semester Break
      • President’s Day
      • Spring Break
      • Memorial Day
      • Last Day of School
      • Independence Day
      • First Day of School
      • Labor Day
      • Veterans Day
      • Thanksgiving
      • Day after Thanksgiving
      • Winter Break
      • Staff Learning Days or “Purple Fridays”

Any deviation to these dates must have prior district permission. In addition, use of the district facilities during the summer break period is limited (due to summer cleaning of facilities) and access is granted on a case-by-case basis.

Renter Categories and Rates

For rental rate purposes, organizations seeking the use of school facilities have been divided into five categories.  It shall be the decision of the Finance and Operations office to determine which rate schedule applies to any particular group. The following serves as a guideline and fees below may be modified based on duration of use, excessive wear and tear, revenue associated with use, etc.:

Category 1 District, School or Affiliated Groups: District, school, and affiliated groups such as school athletic teams, staff committees, professional development of district staff, PTA, booster clubs, ASB and similar groups. Adult sponsorship and supervision is required. Generally, there is no facility use fee for these groups other than when the district incurs extra utility, custodial, or supervision costs due to use or impact during and outside of regular school hours.

Category 2 Non-Profit Youth Centric Groups: Non-profit youth centric group use includes activities conducted by those organizations whose main purpose is to promote the welfare of students. Such as Scouts, Campfire, 4-H and similar groups. Adult sponsorship and supervision is required. All rentals are at the discretion of the district. All non-profit organizations shall submit their IRS Determination Letter at the time of application.  Facility use fees apply for these groups and can include space, utility, custodial, or supervision fees based on the fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.

Category 3 Youth Sports Groups: Sports groups or individuals participating in a sport activity, comprised of pre-school-12th grade aged youth that do not align with another user group. Facility use fees apply for these groups. Separate fees for space, utilities, custodial or supervision will be charged based on the current facility use fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.

Category 4 Non-Profit Groups, Individual Community Members, Informal Groups, Religious Groups, Public Colleges, Universities and Government Agencies: Non-profit groups, individual community members, informal groups, religious groups, public colleges, universities and government agencies may use school facilities for lectures, promotional activities, rallies, entertainment, courses, religious meetings or other similar activities. All rentals are at the discretion of the district. All non-profit organizations shall submit their IRS Determination Letter at the time of application. Facility use fees apply for these groups and include space, utility, custodial, and supervision fees based on the fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.

Category 5 Commercial Enterprises: District facilities are available for use by commercial enterprises including for profit organizations and business-related enterprises at the discretion of the district.
Commercial is defined as any individual, group, business or event that charges a monetary admission or fee, that solicits funds, sells food, tickets, or other goods in exchange for a money. All rentals are at the discretion of the district. Fair market facility use, utility, custodial, and supervision fees apply based on the fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.

Facility Use Fee Schedule

Paying for your rental

Remit payment:

Bellingham Public Schools

Attn: Finance and Operations

1306 Dupont Street

Bellingham, WA 98225

Insurance Requirement

Insurance Documentation Required: A Certificate of Insurance with a minimum $1 million liability that adds Bellingham School District #501, 1306 DuPont St, Bellingham, WA  98225-3198 as additional insured per form CG2010, or equivalent. The additional insured form CG2010, or equivalent, must be attached to the certificate.

Recommended Insurance companies:

https://www.kandkinsurance.com/Pages/Home.aspx

https://www.chooseclear.com/copy-of-claims

https://www.phly.com/products/SpecialEventsIns.aspx

Requesting facility use

Create an account by visiting bham.tandem.co and submit a facility use request, once submitted please allow 10 business days for review, you will be contacted for additional information or clarification if needed. Please note facility requests must be submitted a minimum of 10 business days prior to the requested date of use, requested submitted less than 10 business days prior will not be approved.

Tandem Instructions

Gymnasium use

Use of gyms for single date events are distributed on a first-come first-serve basis. Please review the availability calendar and submit a permit for use. For on-going use with multiple dates please review the following lottery distribution information.

A lottery will be held each year in the fall to distribute gym time for the school year.

2019-20 Lottery: was held on September 16th, 2019.

First come first serve requests can be submitted beginning September 24th, 2019 at 12:00 am.

Field use

The school district and City of Bellingham have an interlocal agreement that governs community use of school fields. To book one of the school fields, please contact City of Bellingham Parks and Rec at 360-778-7000.

Note: Effective Sept. 1, 2019 fields will be managed by Bellingham Public Schools Facility Use department, for dates of use after Sept. 1, 2019 please visit bham.tandem.co and submit a facility request, for questions call 360-676-6538 or email Facility.Use@bellinghamschools.org.

Public parking during non-school hours

Public parking during non-school hours is permitted on a first-come/first-served basis and use is not exclusive or guaranteed. Parking must be in designated spaces only, no reserving or marking of spaces is permitted without prior district approval, and no signage should be posted. Parking is at the user’s own risk and the district accepts no liability. Commercial shuttle companies shall not pick up or drop off on district property. Users may park in the lot and walk off the premises to access a shuttle.