3510 Policy – Associated Student Bodies

An associated student body (ASB) will be formed in each school within the district whenever one or more students in that school engage in money-raising activities with the approval and at the direction or under the supervision of the district. An associated student body will be a formal organization of students, including sub-components or affiliated student groups. Each associated student body will submit a constitution and bylaws to the principal or designee at their respective school. The constitution and bylaws will identify how student activities become approved as student body activities and establish standards for their supervision, governance and financing. Subject to such approval process, any lawful activity which promotes the cultural, athletic, recreational, or social growth of students as an optional extracurricular or co-curricular activity may be considered for recognition as an associated student body activity. Any lawful fund raising practices that are consistent with the goals of the district and which do not bring disrespect to the district or its students may be acceptable methods and means for raising funds for student body activities. The superintendent may act or delegate the authority to a staff member to act as the associated student body for any school which contains no grade higher than grade six.

The principal will designate a staff member as the primary advisor to the ASB and assure that all groups affiliated with the ASB have an advisor assigned to assist them. Advisors will have the authority and responsibility to intervene in any activities that are inconsistent with district policy, ASB standards, student safety or ordinarily accepted standards of behavior in the community. When in doubt, advisors will consult the principal regarding the propriety of proposed student activities. Student activities cannot include support or opposition to any political candidate or ballot measure.

Each ASB will prepare and submit annually a budget for the support of the ASB program to the board for approval. All property and money acquired by ASBs, except private nonassociated student body funds, will be district funds and will be deposited and disbursed from the district’s associated student body program fund.

Fees may be collected from students and non-students as a condition to their attendance at any optional, noncredit, extracurricular event of the district which is of a cultural, athletic, recreational, or social nature: PROVIDED, that in so establishing such fee or fees, the district will adopt regulations for waiving and reducing such fees in the cases of those students whose families by reason of their low income would have difficulty in paying the entire amount of such fees.

Money acquired by associated student body groups through fundraising and donations for scholarships, student exchanges and charitable purposes will be private nonassociated student body fund moneys.

Solicitation of funds for nonassociated student body fund purposes must be voluntary and must be accompanied by notice of the intended use of the proceeds and the fact that the district will hold the funds in trust for their intended purpose. Nonassociated student body fund moneys will be disbursed as determined by the group raising the money. Private non-associated student body funds will be held in trust by the district for the purposes indicated during the fund raising activities until the student group doing the fund raising requests disbursement of the funds and the accounts of the fundraising are complete and reconciled.

Classification: Essential (Required if students raise money for school activities)

Approved By: Greg Baker
Adopted: 12/15/17
Signature Date: 12/15/17
Approved: Superintendent Approved
Cross References: Content

Policy 2150 – Co-Curricular Program
Policy 3530 – Solicitation of Funds
Policy 4200 – Safe and Orderly Learning Environment
Policy 6020 – System of Funds and Accounts

Legal References: Content

RCW 28A.325.010 Fees for optional noncredit extracurricular events

RCW 28A.325.020 Associated student bodies — Powers and responsibilities affecting

RCW 28A.325.030 Associated student body program fund — Fundraising activities — Nonassociated student body program fund moneys

Chapter 392-138 WAC Finance — Associated student body moneys

Management Resources: Content

Policy News, December 2014