4260 Policy – Use of School Facilities

School facilities are provided by the public and should be made available to the community for non-commercial uses when practical and such use does not conflict with the operations of the district. District-sponsored activities, including curricular and co-curricular functions, retain first priority in use of facilities. Authorization for use of school facilities will not be considered as endorsement or approval of the activity, group or organization.

The public will be expected to reimburse the district for such use to ensure that funds intended for education are not used for other purposes. The superintendent is authorized to establish procedures for use of school facilities, including rental rates, supervisory requirements, restrictions, and security.

All users of district facilities must accept financial responsibility for any damage and must comply with the policy and procedure. Those using school facilities shall provide evidence of insurance for accidents and liability covering persons using the district’s facilities.

The district does not discriminate based on race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability and provides equal access to Boy Scouts of America and other designated youth groups.

Community athletics programs that use district facilities will not discriminate against any person on the basis of sex in the operation, conduct or administration of their programs. The district will provide copies of the district’s nondiscrimination policy to all third parties using district facilities upon request.

For rental rate purposes, organizations seeking the use of school facilities have been divided into three categories:

1.      School or Child-Related Groups
School or child-related groups include those organizations whose main purpose is to promote the welfare of students. Examples are local groups such as Scouts, Campfire, PTA, and 4-H. When facilities are used outside of regular school hours or when the district incurs extra utility, cleaning, or supervision costs, a fee established by the superintendent will be charged to recoup those costs.

Additionally, youth organizations engaged in sports activities and using school facilities must provide a statement of compliance with the policies for the management of concussion and head injury in youth sports as required by RCW 28A.600.

2.      Nonprofit Groups or Governmental Agencies
Nonprofit groups and organizations or governmental agencies may use school facilities for lectures, promotional activities, rallies, entertainment, courses, or other similar activities. Nonprofit groups must provide evidence of nonprofit status.

Nonprofit groups of the kind that in most communities have their own facilities who wish to use district facilities on a regular, but temporary, basis may do so under this rental rate, but for no more than one year and may not average more than twelve hours of use per week.

3.      Commercial Enterprises
District facilities are not available for use by commercial enterprises including for-profit organizations and business-related enterprises, as there are commercial or private facilities available in the community for such use.


Use of District Kitchen and Cafeteria Facilities

District kitchen and cafeteria facilities are available for use by school-related groups and non-profit organizations.

Food safety standards are important to the health and safety of students,  staff and the community.  Rules for food safety and sanitation will be in compliance with all Washington State Food Service Rules and Regulations of the State Board of Health as well as all local requirements as determined by the Whatcom County Health and Human Services Department.

The district will develop necessary food safety and sanitation standards to comply with health regulation requirements.  Standards are established to protect the health and safety of staff, students and community members. The superintendent or designee will ensure that each school administrators/supervisors monitor the operation of kitchen facility to comply with state and local food safety and health regulations and requirements.


Approved By: Greg Baker
Adopted: 11/10/94; 12/10/09
Signature Date: 7/6/16
Approved: Superintendent Approved
Cross References: Content

3422 Student Sports – Concussion, Head Injury and Sudden Cardiac Arrest

3210/3210P Nondiscrimination

4217/4217P Effective Communication

Legal References: Content

RCW 28A.230.180       Access to campus and student information directories by official recruiting representatives — Informing students of educational and career opportunities.

RCW 4.24.660             Liability of school districts under contracts with youth programs

RCW   28A.320.510    Night schools, summer schools, meetings, use of facilities

RCW 28A.335.150      Permitting use and rental of playgrounds, athletic fields, or athletic facilities

RCW 28A.335.155      Use of buildings for youth programs — Limited immunity

20 USC Sec. 7905       Boys Scout of America Equal Access Act

34 CFR Sec. 108.6      Equal Access to Public School Facilities For The Boy Scouts of America and Other Designated Youth Groups

AGO 1973 No. 26,       Initiative No. 276 – School districts — Use of school facilities for presentation of programs — Legislature — Elections

Management Resources: Content

2014 – February Issue

2013 – July Issue

2013 – June Issue

2011 – December Issue

2009 – August Issue