School facilities are provided by the public and should be made available to the community for uses when practical and such use does not conflict with the operations of the district. District-sponsored activities, including curricular and co-curricular functions, retain first priority in use of facilities. Authorization for use of school facilities will not be considered as endorsement or approval of the activity, group or organization. All rentals are considered occasional use and are at the discretion of the district.
The public will be expected to reimburse the district for such use to ensure that funds intended for education are not used for other purposes. The superintendent is authorized to establish procedures for use of school facilities, including rental rates, supervisory requirements, restrictions, and security; and the superintendent may authorize exceptions to these procedures.
All users of district facilities must accept financial responsibility for any damage and must comply with the policy and procedure. Those using school facilities shall provide evidence of insurance for accidents and liability covering persons using the district’s facilities.
The district does not discriminate based on race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability and provides equal access to Boy Scouts of America and other designated youth groups.
Community athletics programs that use district facilities will not discriminate against any person on the basis of sex in the operation, conduct or administration of their programs. The district will provide copies of the district’s nondiscrimination policy to all third parties using district facilities upon request.
Additionally, youth organizations engaged in sports activities and using school facilities must provide a statement of compliance with the policies for the management of concussion, head injury and sudden cardiac arrest in youth sports as required by RCW 28A.600.
A. Rental Group Categories
For rental rate purposes, organizations seeking the use of school facilities have been divided into five categories:
- District, School and Affiliated Groups
District, school, and affiliated groups includes activities conducted by school athletic teams, staff committees, professional development of district staff, PTA, booster clubs, ASB and similar groups.
a. Adult sponsorship and supervision are required.
b. Generally, there is no facility use fee for these groups other than when the district incurs extra utility, custodial, or supervision costs due to use or impact during and outside of regular school hours.
2. Non-Profit Youth Centric Groups
Non-profit youth centric group use includes activities conducted by those organizations whose main purpose is to promote the welfare of students. Youth groups include Scouts, Campfire, 4-H and similar groups.
a. Adult sponsorship and supervision are required.
b. All non-profit organizations in this category shall submit their IRS Determination Letter at the time of application.
c. Facility use fees apply for these groups. Separate fees for space, utilities, custodial or supervision will be charged based on the current facility use fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.
- Youth Sports Groups
Sports groups or individuals comprised of Preschool-12th grade aged youth that do not align with another user group.
a. Facility use fees apply for these groups. Separate fees for space, utilities, custodial or supervision will be charged based on the current facility use fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.
- Non-Profit Groups, Individual Community Members, Informal Groups, Religious Groups, Public Colleges, Universities and Government Agencies
Non-profit groups, individual community members, informal groups, religious groups, public colleges, universities and government agencies may use school facilities for lectures, promotional activities, rallies, entertainment, courses, religious meetings or other similar activities.
a. All non-profit organizations in this category shall submit their IRS Determination Letter at the time of application.
b. Facility use fees apply for these groups. Separate fees for space, utilities, custodial or supervision will be charged based on the current facility use fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.
- Commercial Enterprises
District facilities are available for use by commercial enterprises including for profit organizations and business-related enterprises at the discretion of the district.
a. Commercial is defined as any individual, group, business or event that charges a monetary admission or fee, that solicits funds, sells food, tickets, or other goods in exchange for money.
b. Fair market facility use, utility, custodial, and supervision fees apply based on the fee schedule and costs incurred by the district due to use or impact during and outside of regular school hours.
B. Use of District Kitchen and Cafeteria Facilities
District kitchen and cafeteria facilities are available for use by all rental groups with the exclusion of use as a commissary kitchen.
Compliance with food safety standards are important to the health and safety of students, staff and the community. Rules for food safety and sanitation will be in compliance with all Washington State Food Service Rules and Regulations of the State Board of Health as well as all local requirements as determined by the Whatcom County Health and Human Services Department.
The district will develop necessary food safety and sanitation standards to comply with health regulation requirements. Standards are established to protect the health and safety of staff, students and community members. The superintendent or designee will ensure that each school administrators/supervisors monitor the operation of kitchen facility to comply with state and local food safety and health regulations and requirements.
Policy 3422 Student Sports – Concussion, Head Injury and Sudden Cardiac Arrest
Policy 6112 Rental or Lease of District Real Property
RCW 28A.230.180 Access to campus and student information directories by official recruiting representatives — Informing students of educational and career opportunities.
RCW 28A.335.170 Contracts to lease building space and portable buildings, rent or have maintained security systems, computers, and other equipment, and provide pupil transportation services
RCW 4.24.660 Liability of school districts under contracts with youth programs
RCW 28A.320.510 Night schools, summer schools, meetings, use of facilities
RCW 28A.335.150 Permitting use and rental of playgrounds, athletic fields, or athletic facilities
RCW 28A.335.155 Use of buildings for youth programs — Limited immunity
20 USC Sec. 7905 Boys Scout of America Equal Access Act
34 CFR Sec. 108.6 Equal Access to Public School Facilities For The Boy Scouts of America and Other Designated Youth Groups
AGO 1973 No. 26, Initiative No. 276 – School districts — Use of school facilities for presentation of programs — Legislature — Elections
2014 – February Issue
2013 – July Issue
2013 – June Issue
2011 – December Issue
2009 – August Issue