3520 Procedure – Student Fees, Fines and Charges

The superintendent may establish guidelines for setting and collecting fees.

In establishing fees for classes, the following guidelines shall be used:

A. A fee may be collected for any program in which the resultant product is in excess of minimum requirements and, at the student’s option, becomes the personal property of the student. Fees may not exceed the cost of the materials. The district shall furnish materials for those introductory units of instruction where a student is acquiring the fundamental skills for the course. A student must be able to obtain the highest grade offered for the course without being required to purchase extra materials.

B. A fee may be collected from students and non-students as a condition for attendance at any optional non-credit extracurricular event or activities which are of a cultural, social, recreational or athletic nature.

C. Security deposits for the return of materials or equipment may be collected. Provisions shall be made to return the deposit when the student returns the item at the conclusion of the school term.

Fees shall not be levied for:

A. Field trips required as part of a basic educational program or course.

B. Textbooks (non-consumable) which are designated as basic instructional material for a course of study.

C. Instructional costs for necessary staff employed in any course of educational program.

Fee waivers and reductions shall be granted to students whose families would have difficulty paying by reason of their low income. The USDA Child Nutrition Program guidelines shall be used to determine qualification for a fee waiver or reduction.

Fines or damage charges may be levied for lost textbooks, library books or equipment. In the event the student does not make proper restitution, grades, transcripts and/or diplomas will be withheld. A student may make restitution through a voluntary work program. If a student has transferred to another school that has requested the student’s records without paying an outstanding fine or fee, only records pertaining to the student’s academic performance, special placement, immunization history, attendance, history of violent behavior, violent offenses, sex offenses, inhaling toxic fumes, drug offenses, liquor violations, assault, kidnapping, harassment, stalking or arson and discipline actions shall be sent to the enrolling school. This information shall be communicated to the enrolling district within two school/business days and the confirming records shall be sent as soon as possible. The official transcript will not be sent until the outstanding fee or fine is discharged. The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine.

All fees will be deposited with the business office on a regular basis. Where determined applicable the respective departments and school shall be credited by the amount of their deposit.


Adopted/Previous Revisions: 04/04/96; 04/23/09
Updated: 04/30/18